E-Forms & More AI
Cloud Document & Data Security
Making Sure Your Information is Protected
Cloud Data Security
When using a cloud service provider, ensuring your data is secure is crucial. At E-Forms & More (powered by docMgt), we make cloud data security our top priority. From the physical storage of your data to the application level and everything in between, we implement high-end security measures to keep your information safe. Plus, with our comprehensive logging and monitoring features, you have complete visibility and control over your data at all times.
Physical Security
At docMgt, we leverage Microsoft Azure for our data center hosting, ensuring world-class security, redundancy, and backup solutions. Microsoft has designed its Azure data centers with advanced security measures to protect against physical threats. Learn more about their security protocols here.
We prioritize data protection by encrypting all data and documents at rest. This means that every file and piece of information is securely encrypted as it is saved. Even if someone were to access the physical storage devices, they would be unable to read or open any data. docMgt goes beyond document encryption—we also encrypt your entire database, including all transactional data. Encryption at rest is a critical security measure that all organizations should demand.
To further secure your data, we enforce SSL encryption on all inbound and outbound traffic. Encryption during transit is just as essential as encryption at rest. Unprotected data traveling between users and our data center is vulnerable to interception. By requiring SSL encryption on all connections, we ensure that no unauthorized party can access your data.
Security isn’t just about protection—it’s also about reliability. Redundancy plays a crucial role in safeguarding data. To prevent data loss in the event of hardware failure, we maintain multiple backups. We can restore data to any 15- minute point within the last 30 days, with extended retention available upon request. Additionally, we store multiple copies of each document—three in the primary region and three more in a secondary, off-site location—ensuring your data remains safe and recoverable at all times.
Application Security
docMgt is designed with robust, built-in security features to ensure precise access control. Each document type can be independently secured, allowing only authorized users to view specific content. For example, you can grant one group access to AP documents while restricting HR documents to another. Even within a single document type, you can set granular permissions to control who sees what.
For instance, while all department managers might have access to AP documents, you can configure permissions so they only see invoices related to their own department. Similarly, in HR, managers may be allowed to view employee records while sensitive documents like I-9s and W-4s remain restricted to select users.
Another critical aspect of cloud data security is data change logging. docMgt tracks every modification, recording what changed, who made the change, and when it occurred. This detailed audit trail provides full transparency, allowing you to review and verify any changes, ensuring accountability and data integrity.
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